Van Sales

IncoPOS offers a specialized solution for van and distribution sales (Ex-Van), combining the power of the desktop back-office system with the flexibility of an Android mobile application for field sales representatives.

1. Centralized Management and IncoCloud

The system is built around a desktop back-office workstation that manages the entire business process, product database, and reporting. The connection between the office and mobile sales representatives is handled through IncoCloud, eliminating the need for expensive servers, VPN connections, or complex infrastructure. Data is automatically synchronized across all devices whenever internet access is available.

2. Offline Mode Operation

Mobile devices use a local SQL database, allowing sales representatives to work fully autonomously, even in areas without internet coverage. As soon as the device connects to 5G or WiFi, IncoCloud automatically transfers completed sales to the central database and updates stock levels in the background.

3. “Warehouse in the Van” Management

Each van or mobile sales representative is defined as a separate location (warehouse) in the system. This allows:

• Transfers: Goods can be transferred from the main warehouse to the sales van, immediately reflecting in the representative’s local stock.

•Traceability:Managers can see in real time what stock is available in each van and what sales have been completed.

4. Field Operations

Sales representatives have access to a full set of tools directly on their smartphone, tablet, or mobile POS terminal:

• Sales and Orders: Taking customer orders and completing direct sales.

• Invoicing: Issuing invoices and receipts directly at the customer’s location.

• Inventory Checks: Performing stock audits of the van’s inventory.

• Pricing: Representatives see specific price groups assigned to individual partners.

5. Mobile Hardware Support

IncoPOS Android supports various peripheral devices via Bluetooth or network connection:

• Mobile fiscal and non-fiscal printers for printing receipts and delivery notes on-site.

• Barcode scanners (built-in or external) for fast product entry.

• Payment terminals for accepting card payments.

6. Control and Reporting

At the end of the working day or shift, the system enables:

• Cash reconciliation: Recording the opening and closing cash balance for the sales representative, with IncoPOS automatically calculating any differences compared to the expected amount from sales.

•Centralized reporting: Office managers have access to analytical dashboards and graphical reports on the performance of all mobile teams.

IncoPOS allows the management of an unlimited number of mobile devices, seamlessly synchronized with the desktop version, providing high flexibility for growing businesses.

Try it for free and see why we are the best van sales solution out there