Purchase

The Purchase is a core warehouse operation used to record the arrival of items and manage inventory costs.

Core Functionalities:

1. Inventory Management

The primary purpose of the Purchase operation is to register incoming items into a selected location, which automatically increases their stock levels. The system allows you to choose the specific location where the items are received, as inventory in IncoPOS is tracked separately for each location.

2. Cost Price Calculation

The “Purchase” operation is essential for correctly calculating the cost price of items:

• Weighted Average Price: By default, the software uses a weighted average algorithm to calculate a new purchase price based on the current stock quantity and price, plus the new delivery.

• Batch and Lot Tracking: There is also an option where the purchase price is not averaged but tracked per specific lot.

• Visual Indicators: When entering items, the system displays color indicators showing whether the new purchase price is higher (red) or lower (green) than the previous one.

• Profit Control: If the entered purchase price is higher than the selling price, the system issues a warning to prevent selling at a loss.

• Payments: When finalizing the purchase, you can mark it as paid immediately (cash, bank transfer, etc.) or leave it as unpaid or partially paid to the partner, which will be tracked in the system.

• Documents: The system automatically generates a purchase doucment, which can be printed on paper or exported as a PDF.

• Invoicing: Based on one or more completed purchases, a partner invoice can later be recorded in the system.

4. Additional Capabilities

•Transportation Costs: IncoPOS allows adding transportation costs or customs duties directly into the purchase through the “distributed charge” function. This automatically increases the cost price of the items proportionally based on their value or quantity.

• Transformation: A Purchase can be automatically populated by transforming a previously created Purchase Order to the Partner.

• Backdating: The system allows entering deliveries with a backdate, which is important for accurate profit and cost calculation in chronological order.

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